Schedule Your Camping Event

NVLYC Request for Use Application Process

Camp facilties can be reserved either by downloading and completing the Request for Use Application or using the on-line reservation form below.

Request for Use Application Process

Application Mailing Address

Northern Virginia Lions Youth Camp, Inc.

4594 Rincon Place

Dumfries, VA 22025

Requests for use of the NVLYC should be made as far in advance of the desired date(s) as possible. Applications for use are accepted on a first come, first served basis. Reservations must be made directly by the camping organization. Third party requests will not be accepted.

  1. Determine potential date(s), the number of campers, and the facilities to be requested for your camping event.
  2. Download and read the NVLYC Rules and Operating Procedures.
  3. Designate your Organization’s Overall Responsible Person and the On-Site Person in Charge.
  4. Contact the NVLYC Scheduler to confirm availability of the desired facilities for the date(s) to be requested.
  5. Download, complete, and sign the Request for Use Application Form.
  6. If possible, scan and email the completed Request for Use Application to the Camp Scheduler at nvlyci@gmail.com
  7. Mail your application package to the address below
    1. The completed/signed Request for Use Application
    2. Your organization’s Certificate of Liability Insurance
    3. A check made payable to Northern Virginia Lions Youth Camp, Inc. for the $100 refundable security deposit.
  8. Confirm your reservation and availability of requested facilities with the Camp Scheduler one week prior to your scheduled event.
  9. Enjoy your stay!

The NVLYC Request for Use Application Form

Download the NVLYC Request for use application
Download the NVLYC Rules and Operating Procedures
Download the Directions to the NVLYC

NVLYC Request for Use Application

Enter the name of your Organization.
This field is required.
Enter the name of Sponsoring Organization.
This field is required.
Enter the full name of the Person Responsible for your Organization.
This field is required.
Organization Mailing Address *
This field is required.
This field is required.
This field is required.
This field is required.
This field is required.
Country
Enter the cell phone number of the Responsible Person.
This field is required.
Enter the type of event that your organization is planning to conduct.
This field is required.
Specify the number of adult campers attending.
This field is required.
Specify the number of youth campers attending.
This field is required.
This field is required.
This field is required.
This field is required.
This field is required.
NVLYC Cabin(s) Requested (if Applicable)
Check the cabins requested for use by your organization.
Other NVLYC Facilities Requested (if applicable)
Check the common camp facilities requested for use by your organization.
Describe any specific requirements or requests.

The NVLYC insurance company requires that Camping organizations provide a copy of a “Certificate of Liability Insurance”. This needs to be in the hands of the camp scheduler before your request can be confirmed. The user’s fees must be in the hands of the camp scheduler one week before the start date of your event.

• Family pets are not permitted on the Northern Virginia Lions Youth Camp, Inc. property. Service animals are permitted.

• User/Camping Fee Schedules: Use of the camp requires a $100 refundable security deposit: refunded (by applying to the camping fee) if no destruction is incurred at the camp: forfeited if destruction is incurred at the camp. The caretaker will inspect the camp after the outing and report the finding to the camp board for their decision.

• Use of the facilities requires a $100 security deposit which must accompany your reservation. The security deposit will be refunded (by applying to rental fee) if no destruction is incurred to the camp facilities. The caretaker will inspect the facilities after the outing and report the finding to the camp board for their decision.

• Camping Fees are $10 per night per camper. This fee includes the use of all the facilities. i.e. Arcola Learning Center, Durant Hall and all other facilities.

• Campers will need to bring mattresses (if desired) as they are not provided in cabins.

• Kitchen and Toilet supplies, i.e. soap, toilet tissue, and hand towels, etc., must be provided by the camping group.